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Extend Your Admissions Experience After Hours
WHEN YOUR TEAM LEAVES THE OFFICE, THE CONVERSATION CONTINUES.
CampusBrain™ gives institutions a live, conversational video experience that answers questions, reinforces next steps, and supports families beyond business hours.
Extend Your Admissions Experience After Hours
WHEN YOUR TEAM LEAVES THE OFFICE, THE CONVERSATION CONTINUES.
CampusBrain™ delivers a live, conversational video experience that answers questions, reinforces next steps, and supports families beyond business hours. It integrates within your HubSpot environment, helping teams capture engagement and manage follow-up seamlessly.
Admissions and Enrollment Teams Are Under Increasing Pressure
HBCU admissions teams are managing growing inquiry volume, rising student expectations, and limited staffing. At the same time, families expect clear, immediate answers across multiple channels.
The mission is personal support. The reality is capacity constraints.
Manual follow-up and repetitive question handling are no longer sustainable.
Higher education does not need generic automation. It needs structured, institution-specific support that reinforces real admissions workflows.
Inquiry Volume and Response Expectations
Students expect quick, accurate answers. Many of those questions come in after hours. When responses are delayed, application momentum slows.
Financial Aid and Family Clarity
Deadlines, verification steps, and award timelines are complex. Families often need reassurance and simple explanations before moving forward.
Staffing Constraints
Enrollment teams are expected to scale communication without scaling headcount. Repetitive inquiries consume time that should be spent on strategic outreach.
Inconsistent Messaging
When answers vary by channel or staff member, institutions risk confusion and reduced trust during critical decision windows.
How CampusBrain™ Works
Designed to seamlessly integrate with your HubSpot CRM.
Knowledge
Students and Parents Engage in Real Time
Students and families ask questions the way they naturally do, often on mobile and often after hours. CampusBrain™ responds in a face-to-face video experience that feels like talking with a real counselor.
It is designed to reduce friction without losing the human connection that drives HBCU enrollment.
Turn Questions Into a Face-to-Face Conversation
CampusBrAIn™ turns common admissions questions into a real-time video conversation, giving students and families clarity when momentum is highest.
Built for after-hours engagement and mobile-first behavior.
Keep Momentum Moving Through Key Workflows
CampusBrain™ reinforces deadlines, next steps, and financial aid clarity to help students stay on track from inquiry through yield. It extends your admissions presence without extending staff capacity.
Supports Admissions, Enrollment, Student Services, and broader institutional workflows.
CampusBrain™ is grounded in your institution’s admissions and enrollment information, ensuring responses reflect your policies, deadlines, terminology, and student experience. Rather than generating generic answers, it delivers guidance aligned to how your institution actually operates.
See CampusBrain™ in Action
This brief walkthrough demonstrates how CampusBrain™ handles real institutional use cases from inquiry to response.
We can tailor the demo to your institution's structure and goals.
Built for Institutional Complexity
A real-time video AI agent designed specifically for higher education operations, not a generic automation tool.
Designed for Higher Education from the Ground Up
CampusBrain™ is structured around institutional terminology, admissions requirements, academic policies, enrollment timelines, and financial aid processes.
Institution-Aware Intelligence
CampusBrain™ processes live student and parent questions in real time, generating responses grounded in your institutional knowledge and aligned with admissions and enrollment workflows. This is not a scripted chatbot.
Embedded in Admissions & Enrollment Workflows
CampusBrain™ operates as a real-time video agent integrated into your admissions and enrollment processes. It reduces repetitive inquiries, reinforces deadlines and standardizes information delivery.
Structured Deployment and Institutional Oversight
CampusBrain™ supports controlled rollout, administrative oversight, and compliance alignment. It is designed to operate within institutional governance frameworks and integrate securely with HubSpot and approved knowledge systems.
| Generic AI Tools | Campus Brain™ |
|---|---|
| Text-based chat interfaces with limited human presence | Real-time conversational video agent that engages students and families face-to-face |
| Built for broad, cross-industry use cases | Designed specifically for higher education structures, terminology, and enrollment realities |
| Require manual prompt management and ongoing supervision | Institution-informed responses grounded in admissions cycles, program structures, and financial aid processes |
| Operate as standalone tools outside institutional workflows | Embedded within admissions and enrollment workflows to reduce repetitive inquiries and protect momentum |
| Deployed experimentally with limited governance structure | Structured deployment aligned with institutional oversight, compliance, and administrative governance |
OUR RESULTS
Stories from Our Clients
We're absolutely impressed with Stratagon's ability to provide new and innovative solutions to our recruitment strategy. Stratagon has demonstrated their ability to cater to institutions of higher learning via the measurable outcome of growing our prospective student base by 150% over the last three years. Stratagon helped us to map out the student journey through a defined recruitment funnel as well as effective touch point strategies.
Tuskegee University
